PCAPPA Board Roles

Responsibilities and Duties
• Coordinate awards and recognition at the Annual PCAPPA conference
• Seek out recommendations for PCAPPA individual awards and review submittals with the A & R committee
• Remind members to submit applications
• Participate on the APPA Awards and Recognition Committee and review individual and campus award submissions
• Review and award scholarships to members

Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices.
• Tact and diplomacy
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Meet annual awards and recognition planning and award timelines
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly meetings
• Monthly APPA A&R Monthly meetings as applicable
• PCAPPA A&R Committee meetings as applicable
Transition Duties
Transition responsibilities to the new A&R chair at the end of the term
Time
Commitment 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Represent business partner membership and provide updates to the PCAPPA board
• Strive to develop mutual benefits to institutions and BPs
• Develop activities to recruit and retain BPs
• Collaborate with the Membership Chair with Business Partner membership new and existing
• Collaborate with the Conference Committee Chair on obtaining sponsorships
• Identify and recruit new organizations to participate in the Annual Conference
• Work with BPs to drive additional participation in the Annual Conference
• Actively support and participate in an annual regional conference
Skills and Experience
• Understanding of what members and BP’s value
• Understanding of board relations and business ethics
• Ability to collaborate with board members to attract BPs to promote PCAPPA’s mission
• Demonstrated ability to guide and promote creative and innovative engaging ideas
• Proven interpersonal skills
• Proven leadership skills
• Enthusiastic and approachable
• Tact and diplomacy
• Be a resource and leader of inclusive practices
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly Meetings
• PCAPPA BP Committee meetings as applicable
• Guide the events contractor on BP sponsorship selection

Transition Duties
Transition responsibilities to the new BP chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – company expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Serve as liaison between the APPA Communications Strategy group and PCAPPA
• Schedule and chair committee meetings to address key issues and business of the committee (meetings held at regional conferences)
• Provide committee updates at monthly board meetings
• Develop and coordinate regional Information
• Participate in the review of the Facilities Magazine Article for the Rex Dillow Award
• Set the communication tone for committee tasks in alignment with the PCAPPA board.
• Manage updates to the PCAPPA website and interface with the website content manager
• Manage PCAPPA’s social media platforms and oversee the activities of the Social Media Group
• Ensure members receive frequent and timely updates on training, guidelines, policies, and events using communication platforms such as the website, LinkedIn, Facebook, Twitter, etc.
• Maintain the editorial guideline template for simplicity and accuracy of editorials in alignment with the PCAPPA strategic action plan
• Actively support and participate in an annual regional conference

Skills and Experience
• Resourceful and ability to showcase educational content that appeals to members
• Understanding of pertinent membership interests and what they value
• Proven leadership skills
• Enthusiastic and approachable
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Excellent written and verbal communication skills
Standard Deliverables, Reports & Meetings
• Display one article or interview monthly on the PCAPPA website and all social media portals; identifying institutions working on innovative measures, projects, or programs.
• Communications analytics report update to the board
• PCAPPA Board Monthly meetings
• APPA Communications Strategy Committee monthly meeting

Transition Duties
Transition responsibilities to the new CS chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Lead the identification of conference venue location
• In partnership with the contracted meeting planner, negotiate, review, and approve conference-related contracts
• Review and update Annual Meeting Guidelines Develop and promote conference
• Collaborate with the board to develop a website and videos
• Coordinate with the Business Partner Liaison and the meeting planner on sponsorships
• Coordinate with the Treasurer regarding scholarships, board expenses, and other accounting issues relative to the annual meeting/conference
• In partnership with the contracted meeting planner, coordinate the registration process and set registration rates
• Coordinate with the Professional Development Committee on the selection of educational sessions and presenters
• Coordinate the logistics of the spring board meeting
• Actively support and participate in the annual regional conference

Skills and Experience
• Proven business acumen
• Ability to negotiate for resources and competitive contracts to support PCAPPA
• Proven effective organizational skills
• Demonstrated ability to use judgment and to make timely decisions
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Ability to communicate effectively
• Proven leadership skills
• Ability to resolve conflict constructively and effectively

Standard Deliverables, Reports & Meetings
• Annual report of conference closeout
• Monthly conference planning updates to the board
• PCAPPA Conference Committee calls as applicable
• Monthly PCAPPA Board meetings
• Monthly event contractor meetings

Transition Duties
Transition responsibilities to the new conference chair at the end of the term

Time 8 – 10 hours a month

Term
3 years

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense
• Site selection and hotel planning visits – PCAPPA Expense

Responsibilities and Duties
• Advance PCAPPA’s Strategic Action Plan to attract, retain, and engage members at all levels of the education facilities organization
• Provide strategic guidance to cultivate connectivity and belonging within the professional community
• Advise the board initiatives to enhance member value propositions based on trends and data analyses
• Provide feedback to APPA on member service offerings
• Promote the PCAPPA brand
• Actively support and participate in the annual regional conference

Skills and Experience
• Approachable and ability to inspire and attract members and BPs
• Strong relationship-building capabilities
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Proven leadership skills
• Ability to resolve conflict constructively and effectively
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA board monthly membership reports
• Annual Membership report to PCAPPA President
• Author or designate author for one annual APPA Facility Manager’s Magazine section for Membership Matters
• PCAPPA Board Monthly meetings
• APPA membership committee monthly regional report meeting
• PCAPPA M&CE Committee meetings as applicable
Transition Duties
Transition responsibilities to the new M&CE chair at the end of the term
Time 3 – 5 hours a month

Term
3 years

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Coordinates with other board members to complete their follow-up actions before the next board meeting
• Update the duties and responsibilities of board members
• Review and update the PCAPPA bylaws
• Take minutes during monthly board meetings
• Administrator for PCAPPA’s email and document management system
• Engage as a member of the executive President Triad
• Schedule and coordinate bi-weekly President Triad meetings
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served as PCAPPA President
• Consult and work collaboratively
• Demonstrated leadership skills
• Good strategic and facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Board meeting minutes
• Bylaws update
• Position review and update
• Monthly PCAPPA Board meetings
• Bi-monthly president triad meeting

Transition Duties
Transition responsibilities to the new Past President/Secretary at the end of the term.
Time 3 – 5 hours a month
Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

(president-elect, president, past president/secretary)

Responsibilities and Duties
• Maintain and update the strategic goals for PCAPPA. Update the PCAPPA strategic plan
• Coordinates with other board members to complete their follow-up actions before the next board meeting
• Update the duties and responsibilities of board members
• Review and update the PCAPPA bylaws
• Assume the duties of the president in the absence or incapacity of the president
• Serve as a liaison between students, state chapters, and the PCAPPA board
• Award a “Presidential Appreciation” gift that includes the name, dates of service, and PCAPPA • • Regional Seal to the outgoing President
• Become president automatically after serving a term as president-elect.
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Excellent strategic and facilitation skills, ability to influence and achieve consensus
• Financial acumen and budget management experience
• Political acumen and build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s core values of diversity, equity, and inclusion.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• Review with past president/secretary bylaws update
• Position review and update
• Monthly board meetings
• Bi-monthly president triad meetings

Transition Duties
Transition responsibilities to the new President-Elect at the end of the term.

Time 3 – 5 hours a month

Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities
• Leader of the board and ensure that the board fulfills governance responsibilities and meets its obligations.
• Update and maintain the strategic goals
• Works with the Treasurer to ensure the integrity of PCAPPA’s operational budget per funding allocations, budgetary projections and analyses, carefully tracked spending and payments, budgetary reporting, policies, and procedures.
• Ensure that the board performs its governance responsibilities
• Ensure that the board adopts an annual action plan and objectives consistent with the strategic directions, mission, and vision in support of equitable membership success.
• Ensure the work of the board committees aligns with the annual work plan
• Ensure board succession by attracting diverse board members with the skills, experience, background, and personal qualities required for effective board governance
• Facilitate the business of the board, including preserving order at meetings
• Encourage input and equal participation from all board members
• Provides timely relevant information for decision making
• Serve as the official spokesperson for the board
• Facilitates relationships with APPA and other regions
• Coordinate Deliverables and Reports
• Actively support and participate in the annual regional conference

Duties:
• Develop PCAPPA Monthly call agenda and chair PCAPPA Board meetings
• Kick-off annual conference
• Conduct general membership meeting
• Recommend replacement of any PCAPPA board member who for any reason shall become unable to perform the duties of the office
• Appoint special positions as necessary with the approval of the board to accomplish the goals and objectives of PCAPPA
• Issue President’s awards (identify recipients to A&R Chair and Unsung Hero(es) to APPA)
• Formally recognize each PCAPPA Board Member with a “Certificate of Appreciation” at the end of the board end
• Award paper “Certificates of Appreciation” to Volunteers or Committee
• Chairs for specific contributions to the association during the current board term
• Award plaque “Certificate of Appreciation” to APPA Board as a PCAPPA Representative
• Send out congratulations to individuals who have completed professional development training: Leadership Academy or Institute; EFP and/or CEFP and recipients of APPA awards for Meritorious Service, Pacesetter, Unsung Hero, etc
• Send out congratulations to institutions who are recipients of APPA awards such as Award for • • Excellence, Award for Sustainability, or other institutional awards
• Participate in monthly APPA president’s meeting
• Lead and support community outreach and membership participation
• Advocate and recruit new members
• Chair PCAPPA Business Meeting at PCAPPA Conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Good strategic and facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA board monthly agenda
• Bi-monthly president triad meeting
• Annual Regional Report to Members and APPA
• Annual Membership Meeting Summary (Chair)
• PCAPPA Business Meeting/member feedback at the APPA conference
• PCAPPA Business Meeting at PCAPPA Conference

Transition Duties
• Collaborate with the President-Elect and Past President to establish continuity of the strategic plan and board goals
• Lead the Executive Committee ensuring that action plans are implemented
• Ensure seamless and continuity of Secretary duties.

Time 8 – 10 hours a month

Term
1 year (total 3-year commitment: 1 year as President-Elect, 1 year as President, and 1 year as Immediate Past President/Secretary)

Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Organize professional development opportunities for PCAPPA members such as supervisory or management training, drive-in workshops, leadership, classroom training, or any other educational opportunities
• Provide scholarships to PCAPPA through the successful CEFP renewals by members.
• Invite non-PCAPPA institutions to experience the benefits of PCAPPA-sponsored professional development to encourage new members
• Create and maintain an energetic and enthusiastic committee to seek out new ideas for professional development and growth
• Reach out to the APPA and PCAPPA Business Partners to engage them in learning opportunities for PCAPPA members
• Provide support to member institutions hosting educational events.
• Actively support and participate in the annual regional conference

Skills and Experience
• Successfully served at least two years as a member of the PCAPPA board
• Consult and work collaboratively
• Demonstrated leadership skills
• Strong strategic facilitation skills, ability to influence and achieve consensus
• Political acumen
• Build strong relationships
• Ability to make sound decisions
• Ability to resolve conflict constructively and effectively
• Tact and diplomacy
• Be a resource, collaborator, and leader of inclusive practices
• Actively and positively promote and advocate for PCAPPA’s diversity, equity, and inclusion core values.
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Meet annual professional development planning and award timelines.
• Annual tracking of professional development scholarships
• PCAPPA Board Monthly meetings
• Monthly APPA PD meetings
• PCAPPA PD Committee calls as applicable
Transition Duties
Transition responsibilities to the new PD chair at the end of the term
Time 3 – 5 hours a month

Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Identify potential vacant board positions
• Solicit interest from wider membership to join the board
• Solicit interest from board members interest in President-Elect position
• Serve on APPA Nominating Committee (not Exec Committee)
• Serve as the liaison to Emeritus members
• Actively support and participate in the annual regional conference.
Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• Monthly APPA RD Monthly calls
• PCAPPA RD Committee calls as applicable
Transition Duties
Transition responsibilities to the new RD chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Provide monthly updates to the board
• Serve as liaison between small and community colleges and PCAPPA
• Develop and coordinate programs and events to engage and support small and community colleges
• Advocate for Small and Community Colleges by identifying their unique challenges and needs so PCAPPA can better serve them
• Create networking opportunities to keep them engaged
• Actively support and participate in the annual regional conference
Skills and Experience
• Understanding of the small and community colleges environment
• Engaging and ability to attract and be a resource
• Collaborator and actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Ability to communicate effectively
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Proven leadership skills
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• PCAPPA S&CC Committee calls
Transition Duties
Transition responsibilities to the new S&CC chair at the end of the term
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense

Responsibilities and Duties
• Provide monthly updates to the board
• Serve as strategic partnerships liaison between APPA and PCAPPA
• Develop and coordinate regional strategic partnership programs
• Review and rate submissions for Institutional Awards such as:
– APPA Award for Excellence in Facilities Management,
– APPA’s Effective and Innovative Practices Award
– APPA’s Sustainability Award in Facilities Management
• Actively support and participate in the annual regional conference.

Skills and Experience
• Enthusiastic, approachable, and ability to recognize and promote member successes and stories
• Ability to guide the board to promote PCAPPA
• Proven leadership skills
• Actively and positively contribute to the PCAPPA’s core values of diversity, equity, and inclusion
• Be a resource, collaborator, and leader of inclusive practices
• Tact and diplomacy
• Ability to communicate effectively

Standard Deliverables, Reports & Meetings
• PCAPPA Board Monthly calls
• Monthly APPA SP Monthly calls
• PCAPPA SP Committee calls as applicable

Transition Duties
Transition responsibilities to the new SP chair at the end of the term

Time
• 3 – 5 hours a month
• 8-12 hours PCAPPA Spring (April) Board Meeting – PCAPPA Expense
• 8-12 hours PCAPPA Annual (Sept-Oct.) Board Meeting – Institutional Expense

Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense
• APPA Meetings as needed – APPA or Institution expense

Responsibilities and Duties
• Manage PCAPPA financial assets
• Balance and reconcile monthly checking accounts
• Process payment or reimbursements for all PCAPPA procurement, contracts, and expenses related to board operations and conference activities
• Prepare and present quarterly financial reports at board meetings
• Provide financial recommendations to the board
• Develop and present the annual budget for board approval
• Keep detailed financial records necessary for accurate tax preparation
• Ensure taxes are filed promptly and accurately
• Maintain tax returns for records
• Maintain charitable organization status by filing annually with the state of Nevada
• Maintain, update, and renew Board insurance policy
• Co-administer Google Drive with Past-President/Secretary
• Actively support and participate in the annual regional conference
Skills and Experience
• Accounting Principals
• Budget and Fiscal management
• Risk Management
• Consult and work collaboratively
• Demonstrated leadership skills
• Ability to make sound decisions
• Ability to communicate effectively
Standard Deliverables, Reports & Meetings
• Quarterly Report
• Annual Tax Return Filing
• Annual Insurance Policy Review and Renewal
• Annual Business License Review and Payment
• Coordinate adding/deleting signatories to bank accounts
• Process expense reports
• PCAPPA Board Monthly calls
Transition Duties
Transition responsibilities to the new Treasurer or Co-Treasurer in the third year of the term.
Time 3 – 5 hours a month
Term
3 years
Travel
• PCAPPA Regional Conference – institution expense
• PCAPPA Spring Board Meeting – PCAPPA Expense